Share a map for use in Field Maps

For mobile workers to access a map in the ArcGIS Field Maps mobile app, it must be shared with them. With Field Maps Designer, you can set the sharing level for your map and create a link or QR code that mobile workers can use to open the map using their mobile device. In this tutorial, you'll learn how to share a map with mobile workers.

This tutorial is part of a series and must be completed in the correct order. Visit the Get Started with Field Maps Designer series page to view the entire series.

This tutorial was last tested on March 7, 2024.

Requirements

• Completion of the tutorials Create a map with Field Maps Designer and Build a form with Field Maps Designer.
• ArcGIS organizational account with a Publisher, Facilitator, or Administrator role in an ArcGIS organization (see options for software access)
• ArcGIS Field Maps
• ArcGIS Online

Share a map

You created the map and built the form mobile workers will use to collect data, and now you will share the map so that others can access it in the Field Maps mobile app.

Set the sharing level

Set the sharing level to determine who can access the map in Field Maps.

1. Browse to the Field Maps Designer home page and sign in to your account.

   

2. Click the Park Asset Inventory map you created.

   

   The Forms page appears with the form you built.

3. On the side menu, click Sharing.

   

   The Sharing page appears; here you can configure the sharing settings for your map. The first step for sharing your map is setting the sharing level.

4. Click the Set sharing level button.

   

   The Share window appears; here you can set the sharing level of the map.

   

   You can choose from the following sharing options to determine who the map is shared with:

   • Owner—Share the map with only the map owner (yourself).
   • Organization—Share the map will all members in your organization.
   • Everyone (public)—Share the map with the public.
   • Group—Share the map with a group in your organization.

   For this project, you'll share the map with everyone in your organization.

   Tip:

   You can share the map with specific users in your organization by creating a group in ArcGIS Online and using the Edit group sharing button to share the map with that group.

5. Select Organization and click Save.

   

   The Review sharing window appears, prompting you to also share the Amenities layer you created with the map.

   

6. Click the Update sharing button so the Amenities feature layer is also shared.

   

   Now that the map and layer are shared with mobile workers in your organization, they can access the Park Asset Inventory map in Field Maps and begin colleting data.

   You can also provide a link and QR code that mobile workers can use to access the map directly. When the link is opened on a mobile device (either tapped or scanned), the Park Asset Inventory map will open in Field Maps. One way to deploy the map could be downloading the QR code, printing it, and having mobile workers scan it before they head out to complete work. A link and QR code for the map are automatically generated in Field Maps Designer.

   

Now that you've shared the map with mobile workers, test the map in Field Maps to ensure it's ready for your team. Once you've tested the map, mobile workers can use it to collect park inventory data.

Acknowledgements

• Banner image provided by Adobe Stock.